Flight, duty and rest times; applying for a permit or submitting a notification

You must apply for a permit from the Federal Aviation Authority (LBA) for flight, duty and rest times. Changes or exceptions are also subject to approval. You must notify the LBA of commanders' decisions involving more than one hour.

Genehmigung oder Ausnahmegenehmigung für Flug-, Dienst- und Ruhezeiten online beantragen oder Meldung online einreichen
In the federal portal you will find information on administrative services provided by the federal, state and local authorities.

Meldung über die Nichteinhaltung von Zeiten gemäß ORO.FTL.205f

This form can be submitted electronically without signature (e.g. via a secure contact form or by e-mail) or in paper form to the responsible authority.
Formular für den Kommandanten-Entscheid gemäß EU-OPS 1.1120

This form can be submitted electronically without signature (e.g. via a secure contact form or by e-mail) or in paper form to the responsible authority.

For contact details of the responsible authoritiy and local valid information select under "Select location" a location.

Flight, duty and rest times

You require approval from the German Federal Aviation Authority (LBA) for the initial introduction (first application) and amendment (subsequent application) of flight, duty and rest times.

When introducing flight, duty and rest times for the first time (initial application), approval is required for the Organization Management Manual (OMM) Fatigue Risk Management System (FRM/FRMS) to be integrated in the Operations Manual Part A (OM-A). This applies to planned flight services that require Fatigue Risk Management (FRM).

For a subsequent application, you require approval for the OMM-Fatigue Risk Management System (FRM/FRMS) to be integrated in the OM-A for

planned flight services that require Fatigue Risk Management (FRM),
a change to the existing OMM Fatigue Risk Management System (FRM/FRMS).

For exceptions (exception request) regarding flight, duty and rest times, you require an exception approval.

The following notifications can be submitted:

Notification of the commander's decision
- Exceeding the maximum permitted flight duty time
- Reduction of the minimum rest period
- Other notification

Commercial air traffic operations (CAT)

As a Commercial Air Transport Operator (CAT), you as an organization can apply for the following in the area of flight, duty and rest times for aircraft or report the following in the area of commander decisions:

Initial approval of flight, duty and rest times
Approval of the revision of flight, duty and rest times
Approval of the OMM Fatigue Risk Management System (FRM/FRMS) as part of the initial approval of flight, duty and rest periods
Approval of the revision of the OMM Fatigue Risk Management System (FRM/FRMS) as part of the approval of the revision of flight, duty and rest times
Exceptional approval regarding flight, duty and rest times
Notification of the commander's decision
- Exceeding the maximum permitted flight duty time
- Reduction of the minimum rest period
Other notification

As a commercial air transport operator (CAT), you as an organization can apply for the following in the area of flight, duty and rest times for helicopters or report the following in the area of commander's decisions and other:

Initial approval of flight, duty and rest periods
Approval of the revision of flight, duty and rest times
Exemption from flight, duty and rest times
Extension of flight duty time and reduction of rest time in special cases
Limitation of flight duty times in helicopter rescue services
Other notification

Non-commercial flight operations with technically complex motor-powered aircraft (NCC)

As a non-commercial flight operator with complex motor-powered aircraft (NCC), you as an organization or sole proprietorship or other self-employed person can apply for the following in the area of flight, duty and rest times for aircraft and helicopters or report the following in the area of commander decisions and other:

Initial approval of flight, duty and rest periods
Approval of the revision of flight, duty and rest times
Exemption from flight, duty and rest times
- Extension of flight duty time and reduction of rest time in special cases
- Exceptions for special flights
Notification of the commander's decision
Other notification

Applications can only be submitted by CAT, NCC and SPO operators based in Germany.
In the case of CAT operators, an AOC (Air Operator Certificate) must be available or applied for.
In the case of NCC and SPO operators, a declaration must have been submitted.

Required document/s
Initial approval and approval of changes to flight, duty and rest times:
- Chapter 7 of the Operations Manual Part A (OM-A)
- Approval of the Organization Management Manual (OMM) Fatigue Risk Management System (FRM/FRMS) required as part of the initial approval of flight, duty and rest times:
- Documentation of the OMM Fatigue Risk Management System (FRM/FRMS)
- Operations Manual Part D (OM-D) with training syllabus
- Compliance checklist for flight, duty and rest times (FTL compliance checklist) for approval of changes to flight, duty and rest times additionally:
  - Further documents with revision details
Exemption approval regarding flight, duty and rest times:
- Cover letter for exemption approval
- Supplementary documents
Notification of the commander's decision:
- Notification form for the commander's decision
- Statement
- Other relevant documents
Other notification:
- Cover letter for the notification
- Other documents relevant to the notification
General:
- Other documents relevant to the application

You can apply for all permits and changes online, by e-mail, post or fax. You can also submit notifications using these methods.

Apply for permits or changes online or submit notifications online:

Call up the federal portal and select the online application. This will guide you step by step through the information and documents required.
Upload the required documents as a file or make them available as a download link and submit the application online.
If anything is unclear or information is missing, the Luftfahrt-Bundesamt will contact you.
The Luftfahrt-Bundesamt will check whether the requirements have been met and will send you
- a decision,
- a notification of costs,
- a certificate of approval for the initial approval,
- a new approval certificate in the event of changes.
You pay the fees.

Apply for permits or changes by e-mail or submit notifications:

Call up the federal portal and select the online application. This will guide you step by step through the required information and necessary documents.
Send the application together with the required documents by e-mail to the Luftfahrt-Bundesamt.
If anything is unclear or information is missing, the Federal Office of Civil Aviation will contact you.
The Luftfahrt-Bundesamt will check whether the requirements have been met and will send you
- a notification,
- a notification of costs,
- a certificate of approval for the initial approval,
- a new approval certificate in the event of changes.
You pay the fees.

Apply for permits or changes by post or fax or submit notifications:

Call up the federal portal and select the online application. This will guide you step by step through the information and documents required.
Print out the application and send it together with the required documents by post or fax to the Luftfahrt-Bundesamt.
If anything is unclear or information is missing, the Luftfahrt-Bundesamt will contact you.
The Luftfahrt-Bundesamt will check whether the requirements have been met and will send you
- a notification,
- a notification of costs,
- a certificate of approval for the initial approval,
- a new approval certificate in the event of changes.
You pay the fees.