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Building files; request for inspection

Building files from ongoing building supervisory procedures or completed (archived) procedural files can be inspected by persons authorized to receive information.

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Procedure details

A building file includes all documents and drawings (in particular the building permit, the approved building plans, area calculations, building description, statics, etc.) that have been created in connection with a building project

. These are in particular the building owners. However, owners of neighboring properties may also be involved. The inspection includes, in particular, permits issued and construction plans of existing buildings. It can also be carried out by authorized representatives,

either on the authority's premises or by sending a copy

.

A right to inspect files exists if knowledge is required to assert or defend legal interests. Parts of the file for which there is no legal interest are not covered by the right to inspect the file and the

building owner regularly has a legal interest. Neighbors also have a regular right to inspect files. However, this does not apply if a neighbor has given their consent to a building project and

there is no longer a right to inspect files once a building permit procedure

has been completed.

However, the responsible lower building supervisory authority (district office, independent city, large district town, delegation municipality) can grant access to the files if there is a legitimate interest. Such a legitimate interest may exist, for example, in the case of a potential buyer of a property who wants to find out about the building permit situation.

  • Identity card
  • Proof of ownership (e.g. extract from the land register, purchase contract)
  • power of attorney of the land owner, if applicable
  • If applicable, power of attorney from the property management or the owners' association

The inspection of files must be requested from the responsible lower building supervisory authority (district office, independent city, large district town, delegation municipality). There are no formal requirements. In the application, you must state what your legitimate interest in accessing the files is. The legitimate interest does not have to be stated if it is obvious, for example if the owner of the property has a legitimate interest, and

you will then be granted access to the file at the building regulations office on presentation of your identity card and proof of ownership and, if applicable, a power of attorney from the owner. This is done at the responsible lower building supervisory authority (district office, independent city, large district town, delegation municipality) and usually in the offices of the authority. However, it is also possible to send a copy of the building file.

Information from the building files and photocopies from the files are subject to a fee.
The fees are charged in accordance with the Bavarian Cost Law and amount to 1 euro per file for inspection, but at least 10 euros

. additional fees are charged for photocopies

.

Status: 08.05.2024
Editorial responsibility Bayerisches Staatsministerium für Wohnen, Bau und Verkehr
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