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Digitization of cultural assets for bavarikon; application for funding

bavarikon is the portal for art, culture and regional studies of the Free State of Bavaria. As part of the state budget, funding is available for the digitization of objects from cultural institutions in Bavaria and for their online presentation in the portal.

Forms

  • bavarikon-Vorantrag
  • Objektliste (Muster; Anlage zum bavarikon-Vorantrag)

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Bayerische Staatsbibliothek
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Procedure details

bavarikon is the portal for art, culture and regional studies of the Free State of Bavaria. It digitally presents art, culture and knowledge treasures from various institutions in Bavaria. The Bavarian State Library is responsible for operating the portal and managing the funds earmarked for bavarikon. The data is hosted by the Leibniz Supercomputing Center of the Bavarian Academy of Sciences and Humanities. bavarikon is not a closed service, but is constantly gaining new cultural objects as content and cultural institutions as partners. A council, which meets every six months and in which various Bavarian cultural institutions are represented, decides on the inclusion of new content in the portal.

Purpose

The Free State of Bavaria is pursuing several goals with bavarikon. On the one hand, the portal serves as a showcase for Bavarian culture. Secondly, as a central platform, bavarikon is a decisive infrastructure measure for the digitization of cultural assets. bavarikon enables Bavarian cultural institutions to participate in innovations (e.g. 3D digitization).

Object

The digitization of objects that are of outstanding importance for Bavaria's cultural identity can be funded. bavarikon pursues a basic concept based on the following three pillars. Digitized are

  • high-quality top-quality items that are to be systematically and comprehensively recorded,
  • special, in-depth indexed and editorially processed key topics and
  • nationwide cross-cutting topics, such as language, places, monuments, people, etc.

Recipients of funding

Cultural institutions based in the Free State of Bavaria (e.g. museums, archives, libraries, historical associations, research institutions, etc.) are eligible to apply.

Eligible costs

Funding is available for expenditure on digitization and indexing.

Restoration measures or the procurement of scanners are not eligible for funding.

Type and amount

The grant is provided as project funding or allocation of funds and is not limited in amount within the available budget.

The following criteria must be met:

a) Content

  • the digital content is either of particular importance for the cultural self-image and cultural heritage or the digital content is located in Bavaria and has national and international significance;
  • the digital content is artistically, thematically etc. of outstanding importance
  • the digital content marks "special situations" in the culture and history of Bavaria;
  • the digital content represents the regional, historical and thematic diversity of Bavaria's culture;
  • the digital content is unique or exists in only a few copies worldwide;

b) Formal

See Becoming a partner, there "Documents for partners and interested institutions"

  • the technical quality of the data is sufficient for its use in the context of bavarikon (in terms of resolution, color, etc.)
  • the digitized material is presented in bavarikon in high resolution and without watermarks;
  • Metadata must be provided by the cultural institutions under the CC0 license.

  • Pre-application: description of the project with details of the scope of the planned digitisation project, cost estimate
  • Main proposal: detailed budget and timetable

The application procedure comprises two stages:

Pre-application:

  • The focus of the pre-application is on the description of the content of the project as a basis for the bavarikon Council's decision.
  • The preliminary application, which is available on the Internet and from the bavarikon office at the Bavarian State Library (see "Forms"), is reviewed by the Bavarian State Library.
  • The final pre-application is submitted to the State Ministry of Science and the Arts via the bavarikon office.
  • The bavarikon Council decides whether the project is suitable for bavarikon.
  • The Chairman of the bavarikon Council informs the applicant of the decision and, in the event of a positive vote, invites the applicant to submit a main application.

Main application:

  • The focus of the main application is on the logistical, financial and time planning as a working basis for the implementation of the project.
  • The applicant will receive a main application from the bavarikon office after consultation. This is to be sent to the chairman of the bavarikon council after review by the Bavarian State Library.
  • Once the main application has been reviewed, it will be approved by the Bavarian State Library.

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The bavarikon Council, which decides on the preliminary applications, meets twice a year. Applications to be dealt with at the bavarikon Council meeting can be submitted at any time. Proposals are prepared in close coordination with the bavarikon office.

The processing time depends on the meetings of the bavarikon Council and the complexity of the project.

Status: 09.09.2025
Editorially responsible for prodecure description: Bayerische Staatsbibliothek
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